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Our Top 8 Wedding Planning Tips (For a Stress-Free Wedding!)

Image by Shane Shepherd

Welcome to the Tobas Event Hire blog! Tobas Event Hire is a luxury wedding and event hire company servicing. Recently engaged and feeling completely overwhelmed? We hear you. But while it might seem daunting right now, we think the wedding planning journey can actually be fun, enjoyable and stress-free (yes, really!).

With thousands of successful weddings under our belt, it’s safe to say we have some insight on what makes a truly memorable celebration. From nailing down your priorities to creating checklists and booking your vendors, read on for 10 super practical tips to help you plan a seamless event.

1. Know Your Priorities

Before making any big decisions, we’d suggest taking some time to really think about your priorities for the day. There are so many moving parts involved in planning a wedding, so getting crystal clear on what’s actually important to you both will make it much easier to invest your time and budget accordingly.

Try to nail down your top 5 “must-haves” for the day - whether that’s live music, beautiful flowers, creative styling, comfortable seating or delicious food. Now write them down and keep these priorities front of mind as you start getting deeper into the wedding planning process! You’ll want to dedicate more time (and funds) towards your bigger priorities, while the less important details can be lower on your list (with less budget allocated).

Whenever you start to feel overwhelmed, revisit this list to remind yourself of the bigger picture. If your key elements for the day have been sorted, there’s simply no need to stress about the small stuff!

2. Define Your Wedding Vision

Something else you should think about before booking your wedding venue or suppliers is your overall vision or theme for the day. Your wedding vendors will need to understand this vision to help them bring it to life for you.

Are you guys picturing an intimate dinner party with lots of moody lighting and colourful flowers? A luxe marquee wedding in the hinterland? A bohemian cocktail party underneath a giant tipi? Start saving your favourite inspo on Pinterest, put together a mood board, and really narrow down your colour palette, aesthetic and vibe for the day. 

Image by Sal Singh Photography

3. Create a Checklist

One last thing you might want to do before getting the ball rolling with your wedding planning is creating a master checklist. This checklist should include everything (big and small!) that needs to be done before the wedding, with a rough due date for each one. 

Think about what needs to be organized by the 12-month mark, 8-month mark, 6-month mark, and so on. This will be a huge help when it comes to time management and ensuring you don’t accidentally overlook any important details! 

You can also create an individual checklist for each vendor with your requirements, such as your florist, caterer and furniture hire. Having a physical checklist - whether that’s in a journal, excel spreadsheet or Google doc - will help you feel organised and at ease, especially when you start ticking those tasks off your list. 

Image by Lady Bella Australia

4. Make It Personal

Thanks to social media, it’s all too easy to get swept up in the latest wedding trends. But before you get too deep in the Pinterest rabbit hole, stop and think about how you can ensure your day is truly personal and authentic to you and your partner. 

Pinterest and Instagram are great resources, but try to draw inspiration from your own personalities, style and preferences, too. Keeping things personal will ensure your wedding styling remains timeless and won’t “date” quickly.

Image by Wilde Visual

5. Have a Wet-Weather Plan

Guys, having a wet weather plan is soooo important - trust us! The last thing you want to be dealing with on the morning of your big day is finding a last-minute plan B as you get your hair and makeup done. No matter what season your wedding date falls in, unfortunately the weather is totally unpredictable.

If you’re planning an outdoor wedding, make sure you have a practical wet weather plan sorted for each element of your day (ceremony, cocktail hour, reception), and ensure all of your vendors have a copy of your plan, too. Opting for a marquee, tent or tipi wedding as opposed to a totally alfresco setting is a great way to alleviate some of those weather worries!

Wedding planning tips Byron bay wedding hire

6. Be Mindful With DIY

Going DIY with your wedding styling can seem like a great way to save some extra dollars - but we’d recommend being mindful of how much you choose to put on your own plate.

Choosing to DIY your entire wedding can often lead to some stressful moments closer to the day if you have limited time at your disposal. If you are going down the DIY route, be realistic about what you can actually achieve in the time you have available, and maybe focus on just a few elements while outsourcing others - don’t overcommit yourself! 

Image by Florin Lane

7. Aim to Finalize Everything Early

The week leading up to your wedding day can be seriously crazy, with guests travelling, pre-wedding celebrations, beauty appointments and rehearsals. With this in mind, try to have all of your wedding tasks well and truly ticked off by the 1-week mark (ideally, even earlier) - don’t procrastinate!

Getting everything out of the way early means you can spend your wedding week relaxing, getting pampered and enjoying yourself instead of feeling frazzled. Hiring a wedding planner or coordinator will also help you de-stress in the lead up to your big day.

Images by Ephemeral Creative

8. Ask For Help

Planning a wedding can get overwhelming and there are times you may feel lost, confused or simply a little out of your depth. If so, don’t be afraid to ask for help, and remember that every other couple is in the same boat! 

We’re always happy to assist with your questions and concerns as much as possible - you’ll find other wedding vendors are the same. There’s no such thing as a silly question when it comes to wedding planning, so ask the experts for help when you need it.

Image by Figtree Pictures

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